Do Companies Require A Corporate Travel Agency?

The past decade has seen a tremendous spurt in corporate travel, signifying that companies are expanding, locally and globally and thus requiring their staff to travel frequently. Business travel, if not managed well, can become a burden to the traveler and the company. To get the best out of business traveling, companies need to take into consideration the following factors.

Frame and Adopt a Travel Policy 

To keep business travel costs in check, companies must frame and adopt a travel policy that has to be followed by everyone in the company. The company could, for example, make it mandatory to travel with a single airline, thus getting better ticket prices in exchange for exclusivity. 

Autonomy for the traveler

While the travel policy adopted by the company should guide the person traveling, it should also allow the executive flexibility to adapt the trip to their requirements. Hotel rooms, for example, can be requested according to their preference, as long as it is within the budget.

Enhancing security

Ensuring that the executive is safe during their travels is the responsibility of the company. Partnering with travel insurance companies, airlines, hotel networks, and medical facilities will help assist the executive in case of any emergency or crisis.

Why do Companies Require A Corporate Travel Agency?

To ensure that the policies adopted by the company give results, one of the best options for the company is to partner with a provider that can address their needs and keep pace with their growth. Most business travel blog state that rather than hiring different providers for each part of the travel chain, companies would benefit from finding a single partner who can take care of all the travel related issues. Given below are some of the top benefits that a corporate travel agency can provide for corporate traveling.

• Partnering with a corporate travel agency removes the need to either hire a full- time travel manager or swamp the existing staff with extra work. Corporate travel agencies can provide the company with all the travel related services required, as they have the expertise and resources required to do so. 
• Corporate travel agencies can and do negotiate better rates with airlines and hotels for group bookings and sustained travel. 
• Agencies are there to assist executives on the road, even at night and during weekends. This allows the office staff to continue with their work without worrying about the traveling executive. 
• Corporate travel agencies can report on travel spend by team, project or department to the company. This allows companies to set and optimize their budgets and also realize which departments are spending how much on travel.
• Corporate travel agencies can enforce the guidelines set in the company travel policy when making bookings.

The Bottom Line

Most professional corporate travel agencies will provide you with the above-mentioned benefits while customizing their offerings to match your needs. Partnering with a professional corporate travel agency will ensure that your executives travel for their work without problems and will save the company money in the long run.